Free Meeting Minutes TemplateNote who came, what was discussed and decided, and who does what by when. Check the preview, then print the minutes or save them as a PDF. No sign-up, and nothing you type is uploaded.

How to write meeting minutes in 3 steps

1. 1

   Note the meeting and who came

   Name, date, start and end times, the place, the chair and who took the minutes. List who was present and who was absent or sent apologies.

2. 2

   Write each item

   For every item on the agenda, write a short summary of what was discussed and what was decided. Add the action items: what will be done, by whom and by when.

3. 3

   Share and approve

   Send the PDF to everyone invited. At the next meeting, approve the minutes and sign the printed copy if your group keeps signed records.

What to put in meeting minutes

• The meeting’s name, date, start and end times, and place
• Who chaired, who took the minutes, who was present and who was absent
• Each item: a short summary of the discussion and the decision
• Action items: what, who and by when
• When the next meeting is
• Space to sign once the minutes are approved

Tips for clear minutes

• Write the minutes the same day, while the meeting is fresh.
• Summarize; you do not need every word. Record decisions and who agreed to do what.
• Write decisions plainly, for example “Decision: budget of $12,000 approved.”
• Use the agenda’s items as your headings, in the same order.
• Boards, homeowners’ associations and companies may have rules (in their by-laws) on what the minutes must include and how they are approved.