Free Sign-In Sheet TemplateChoose the kind of sheet, set your columns, check the preview, then print or save it as a PDF. No sign-up, and nothing you type is uploaded.

How to make a sign-in sheet in 3 steps

1. 1

   Choose the kind of sheet

   Visitors, an event, a meeting or class, an open house or volunteer hours. Each starts with the usual columns, which you can rename, widen, move, remove or add to.

2. 2

   Add the details

   Your business, school or event, the date and place, a short note at the top, and your logo. For attendance, paste a list of names to print in the first column.

3. 3

   Print and put it out

   Print as many pages as you need on a clipboard by the door. Every page has the heading and its own page number, so loose pages stay in order.

Which sign-in sheet do you need?

• Visitor sign-in: name, company, who they are visiting, time in and out, and a signature. For offices, workshops and front desks.
• Event sign-in: name, email, phone and signature, to keep in touch with guests at an open day, workshop or fundraiser.
• Meeting or class attendance: names printed in advance, with a column to sign or tick, for classes, training and meetings.
• Open house sign-in: name, phone, email and whether they work with an agent.
• Volunteer hours: date, name, time in and out, and hours, so each shift is counted.

Ask only for what you need

A sign-in sheet is seen by everyone who signs after you. Ask only for what you need, and leave out anything private.

In a doctor’s or dentist’s office in the United States, HHS says sign-in sheets are allowed under the HIPAA Privacy Rule as long as the information shown is limited, for example not asking for the medical reason for the visit (HHS FAQ 199, 45 CFR 164.502(a)(1)(iii)).

If you collect emails or phone numbers to stay in touch, say so in the note at the top, and keep the filled-in sheets somewhere safe.

Tips for a sign-in sheet people actually fill in

• Put the sheet on a clipboard with a pen tied to it, right where people come in.
• Use the roomy row height when people need to sign; compact fits more names per page.
• For a class, print the names in advance so everyone just signs beside their own.
• Write the date at the top of every page, or set it in the form so it prints on each one.
• Keep filled-in sheets in one folder, by date.

Checked in October 2026. This page is general information, not legal advice.

• HHS: May health care providers use sign-in sheets? (HIPAA FAQ 199)