Free Visitor Sign In SheetChoose the kind of sheet, set your columns, check the preview, then print or save it as a PDF. No sign-up, and nothing you type is uploaded.
Layout
Whole page · the printed page has no watermark or logo.
Examples2 layouts filled in with made-up details. Open one to start with that layout, or print a blank template to fill in by hand.
Default layout
GridEvery cell boxed, like a printed sign-in book.
Start with this layoutOpen
Layout
LinedLines between the rows only. Saves ink.
Start with this layoutOpen
Prefer to fill it in by hand? Print a blank template and write on it.
More versions of this form
Related tools
Goes well with this one
Was this tool useful?
Notice: Generated via SnapPaperwork. For your own events and premises. Do not sign other people in, or use a sign-in sheet to collect details you do not need.
Something missing? Tell me what you need.
How to make a visitor sign in sheet
-
Add your name and logo
Your business, school or office name, your logo and a short note such as “Please sign in at reception”. They print at the top of every page.
-
Check the columns
It starts with Name, Company, Visiting, Time in, Time out and Signature. Rename, widen, move or remove any column, or add one such as “Badge no.”.
-
Print a stack
Choose the row height and how many pages you need, print, and keep the sheets on a clipboard at the front desk.
Why keep a visitor log
- You know who is in the building, which matters most in an emergency or evacuation.
- Time in and time out show when a visitor came and left.
- Staff know who a visitor is there to see.
- Badge numbers in a column show which badges have not come back.
Privacy at the front desk
Ask only for what you need, and remember that everyone who signs in can read the names above. Health care providers may use sign-in sheets, but should limit what is on them: the US Department of Health and Human Services gives the example of not asking for the reason for the visit (HIPAA FAQ 199).
Keep finished sheets somewhere private, and keep or shred them according to your own policy.
Tips
- Print a few pages at a time and put a pen on a string by the clipboard.
- Pair the sheet with numbered visitor badges and a “Badge no.” column.
- At the end of the day, check that everyone who signed in has signed out.
Checked in October 2026. This page is general information, not legal advice. Rules differ from place to place and change over time.
Frequently asked questions
What should a visitor sign in sheet include?
The visitor’s name, their company, who they are visiting, the time they arrive and leave, and a signature. Add a badge number if you hand out badges.
Can I use it at a school or a doctor’s office?
Yes. Rename the columns to suit, for example “Student or class” at a school. At a health care practice, keep the sheet to what you need and do not ask for the reason for the visit.
How long should I keep visitor logs?
There is no single rule. Follow your own policy, any rules for your type of business, and keep the sheets private.
Can I add my logo?
Yes. Your logo, name and a short note print at the top of every page.
Can I print it blank?
Yes. Leave the date empty for a line to write on, choose the number of pages and print.
Is this visitor sign in sheet free?
Yes. It is free, needs no account and adds no watermark. Nothing you type is uploaded.