Free Visitor Badge & Hall Pass MakerPick the kind of badge and your badge sheet, then print badges with a line for the visitor’s name, or a name on each from a list. No sign-up, and nothing you type is uploaded.

How to make visitor badges in 3 steps

1. 1

   Pick the kind and your sheet

   Visitor, guest, contractor, volunteer or a school hall pass, and the number on your box of badges: adhesive labels or inserts for plastic holders.

2. 2

   Add your organization

   Your name and logo, and the two lines to fill in: the date and who is visited, or the room and the teacher. Leave them empty to write them in at the desk.

3. 3

   Number them and print

   Number the badges to count them back in at the end of the day. Print one page on plain paper first, then on the badges at 100%.

Using visitor badges well

• Keep the badges at the front desk with your visitor sign-in sheet: the visitor signs in, gets a badge, writes the date and who they are visiting.
• Write the badge number on the sign-in sheet, so you can see at the end of the day which badges are still out.
• A different colour for each kind (visitors, contractors, volunteers) lets staff tell them apart at a glance.
• Adhesive badges are for one day. For badges you reuse, print on inserts for plastic holders and collect them at the door.

Hall passes for a classroom

• Print one or two passes per classroom with the room and the teacher’s name, on badge inserts or card stock, and laminate them so they last the year.
• Number them if a teacher keeps more than one, and keep a short sign-out list by the door.
• Rename the two lines in Wording if your school uses something else, such as “Destination” or “Time out”.

Badge sheets this tool fits

• Avery 5392: badge inserts, 4 × 3 in, 6 per sheet (the default: room for everything)
• Avery 5395 and 8395: adhesive name badges, 3⅜ × 2⅓ in, 8 per sheet
• Avery 5390: badge inserts, 3½ × 2¼ in, 8 per sheet
• Avery L7165 (A4): 99.1 × 67.7 mm labels, 8 per sheet
• Other brands print the same numbers as “compatible with”. Avery is a trademark of Avery Products Corporation; SnapPaperwork is not connected with it.