Free Sales Receipt TemplateFill in the form, check the preview, then print the receipt, save it as a PDF or send it to your customer. No sign-up, and nothing you type is uploaded.

How to make a sales receipt in 3 steps

1. 1

   Add your shop and the items

   Your business name, address and logo, then each item with its quantity and price. The amounts, subtotal and total are worked out for you.

2. 2

   Add discount, tax and payment

   A discount as a percentage or an amount, your sales tax rate, how the customer paid and, for cash, the amount handed over: the change is worked out too.

3. 3

   Print, save or send it

   Print a full page or a narrow till slip, save a PDF, or share it to the customer’s phone. “New sale” keeps your shop details and starts the next receipt.

What a sales receipt should include

• Your business name and contact details, and your logo if you have one
• A receipt number and the date of the sale
• Each item with its quantity, price and amount
• The subtotal, any discount, the sales tax and the total
• How it was paid, and the change given or any balance still due
• Your return or exchange policy, if you have one

Sales receipt, payment receipt or invoice?

A sales receipt lists what was sold, with prices and tax, and shows it was paid. It is what a shop gives at the till.

A payment receipt records one amount paid toward something, such as an invoice or a deposit, without listing items. An invoice comes before payment: it asks to be paid.

Selling on account? Send an invoice first, then give a receipt when the money arrives.

Sales tax on a receipt

Sales tax rules depend on where you sell and what you sell. Some places tax most goods, some exempt food or clothing, and some have no sales tax at all. The tool simply adds the rate you type to the subtotal after any discount.

If your prices already include tax (as with VAT or GST in many countries), leave the tax rate empty so it is not added twice, and add a note such as “Prices include VAT” if you like.

Check with your state or tax authority which sales you must charge tax on and how long to keep your records.

Tips for small sellers

• Number receipts in order and never reuse a number; “New sale” counts up for you.
• For card payments, write the last four digits of the card as the reference, never the full number.
• Print the till-slip layout on a narrow receipt printer, or a full page on any printer.
• Put your return policy on every receipt, so customers know it before they need it.
• Keep a copy of every receipt, by date, for your bookkeeping.

This page is general information, not tax or legal advice.