Free Printable Gift Certificate TemplateFill in the form, check the preview, then print the sheet and cut along the dashed lines. No sign-up, and nothing you type is uploaded.

How to make gift certificates in 3 steps

1. 1

   Add your business and the gift

   Upload your logo, type your business name, and choose an amount ($50) or a service (“One 60-minute massage”). Leave To and From empty to write them by hand when you sell each one.

2. 2

   Number them and pick a design

   Each certificate gets its own number, so you can track which ones were sold and used. Choose one of four designs and an ink colour, and 2 or 3 certificates per page.

3. 3

   Print, cut and keep a list

   Print on card stock at actual size and cut along the dashed lines. When you sell one, write the date and the buyer in your list next to its number.

What to put on a gift certificate

• Your business name, and how to reach you or where to redeem it
• The value: an amount, or the service or item it is good for
• A unique number, to track it and stop copies
• Who it is for and who it is from (often written by hand)
• The date it was issued
• The expiry date, or a line saying it does not expire
• Short terms: how to redeem it, cash value, lost certificates
• A signature or initials from you or your staff

Expiry dates and the law

In the US, a federal rule covers gift certificates sold to consumers that can be used only at one business (or a group of related businesses). The money on a certificate sold to a customer cannot expire sooner than five years after it was issued, and a certificate sold with an expiry date must show that date clearly (12 CFR 1005.20). Saying that it does not expire is the clearest way when there is none.

Certificates given away free as part of a loyalty, award or promotional program are treated differently: they can expire sooner, but the front must say they were issued for promotional purposes and show the expiration date. Choose “Given free, as a promotion or reward” in the form to print that line.

Some states go further. California, for example, does not allow an expiration date or a service fee on a gift certificate that was sold, and a certificate with a value of less than $15 must be redeemed for cash if the holder asks (Civil Code § 1749.5).

Other states and countries have their own rules. When in doubt, leave the expiry date empty: the certificate will say it does not expire.

Keeping track of the certificates you sell

Numbered certificates make it easy to know which ones are still out there. Keep a simple list: number, date sold, buyer, amount, and the date it was used. Cross each one off when it comes back.

When a certificate is used, write “Used” and the date on it, or keep it, so it cannot be used twice. To print the next batch, press “Next batch” and the numbers carry on where the last sheets ended.

Checked in October 2026. This page is general information, not legal advice. Gift certificate rules differ from state to state and country to country.

• 12 CFR 1005.20: requirements for gift cards and gift certificates (Consumer Financial Protection Bureau)
• California Civil Code § 1749.5: gift certificates (California Legislature)